Wine Compliance Administrative Specialist: Prepare compliance reports, compile and report data. Knowledge of local, state, and federal compliance matters in wineries and tasting rooms. Temp or temp to hire.
Prepare Monthly Report of Wine Operations for several wineries including: bulk inventory changes and balance; monthly bottling, wine transfers in and out and tax paid transactions; and quantity of grapes crushed during harvest. • Prepare regulatory reports for grape and wine production. • Prepare federal and state excise taxes reports for several wineries. • Prepare Bills of Lading for wine transfers as needed. • Submits labels to Tobacco Tax Trade • Maintain records of approved labels. • Maintain Universal Product Code logs; assign new codes as needed for bottling. Report projected monthly case production by winery. • Prepare export paperwork as needed. Compile weigh tags during harvest for three wineries and custom crush clients, calculating tonnage and estimated gallons. State compliance. • Ensure orders from all properties are processed correctly and have a group report. • Adjust shipping statuses accordingly. • File and deliver necessary manual reports to AP. • Update all sale tax on POS systems monthly. • Ensure all licenses are kept up to date and applications for renewal are submitted. Ensure label registrations are listed correctly. • Ensure all wines are registered in necessary states. • Stay up to date with DTC shipping laws. • Ensure state bonds are renewed. Accounting • Provide monthly inventory and bottling data to accounting department. • Calculates and prepare Custom Crush clients’ invoices. • Provide information for product registration and state licenses for national brand distribution.
Must be a multi-tasker and highly organized with strong attention to detail and deadline driven. Ability to research and analyze information. • Excellent communications skills. • Previous winery compliance. • Intermediate or advanced proficiency in Microsoft Office Suite.
Education and/or Experience: Bachelor's degree (B. A.) from four-year college or university preferred; or one to two years related experience and/or training; or equivalent combination of education and experience. Intermediate Microsoft Excel; basic Microsoft Office knowledge