Executive Assistant SAN FRANCISCO, CA

MUSEUM EXECUTIVE ADMIN ASSISTANT

Admin - Clerical
McCall Staffing Services - McCall - 10
2/27/2020
143716
Temporary

The position would begin as soon as possible and run (at least) through the end of April. 

  • General administrative support – filing, correspondence, etc.

  • Track Exhibition project expenses, includes data entry, organizing weekly invoices, checking invoice status and purchase orders.

  • Assist with Department inquiries from staff, trustees, colleagues and the public, providing information and materials as needed.

  • Generate Department correspondence and assist with mailings and distribution.

  • Answer and screen telephone calls, responding when appropriate, redirecting or providing follow up.

  • Support calendar requests and schedule of meetings for the Director  as requested

  • Maintain Department filing systems

  • Maintain and update database for tours and proposals

**Skills Required: **

  • Strong attention to detail and accuracy 
  • Direct experience with computer file management (sorting, naming/renaming, downloading, navigating between folders, etc.)
  • Excellent computer skills and experience working with full suite of Microsoft Office 365 programs, especially Word and Excel
  • Skill in working with numbers to track expenses, organize and process invoices and purchase orders
  • Hands on work with all basic office equipment such as printers, scanners, copiers, etc.
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