May enter data into or access information in enterprise resource planning (ERP) system and Shop Floor Control Production/Test tracking system. Determines and/ or follows techniques and operations in the fabrication, assembly and testing of assemblies or final products. Executes electronic/ microelectronic/ mechanical/ electrical assembly or sub-assembly operations. Responsible for performing inspection of sub-assemblies or final assemblies or products. Interprets prints, manufacturing drawings, diagrams and lists in approving or rejecting in-process or final assemblies. Maintains records and/ or databases for tracking.

• Evaluates assignments and determines actions required to meet work area objectives

• Tasks involve analysis and determination of new/ customized approaches to meet requirements

• Solves complex problems (inter-related, multiple variables) requiring breadth/ depth of knowledge of work area processes, procedures, objectives, plans. Focus on quality and improving test spin time caused by reworks, shortened build times triggered by part shortages and/or escalations.

• Support front end assembly processes for final instrument products.

• Responsible for weekly inventory in area and put away of parts in conjunction with rest of team.

• Ability to learn and cross train to contribute to back end Inspection and Quality processes.
  Requirements:

• Requires higher education or specialized training/certification, or equivalent combination of education and experience.

• Typically, minimum of 5 years’ relevant experience for entry to this level.

• Requires extensive knowledge and skills to complete specialized tasks.

Main Responsibilities:

• Help schedule group meetings with VIPs, Board, Chairs using Outlook

• Maintain database in Salesforce

• Tech support as needed in meetings – set up laptops to our video conferencing equipment (this may not be essential)

• Help prepare documents to be distributed at meetings and events 

• Assist on site at events, board meetings as necessary

• Track RSVPs to invitations for VIPS, Board, Chairs

Executive Coordinator

General

• This position is responsible for the day-to-day coordination of the Office of the President. 
• The Executive Coordinator manages the flow and exchange of information, streamlines interactions and acts as general administrative and organizational support for the President in a fast-paced environment. 
• This position works closely with the President, Co-CEO, members of the Board of Directors, donors, prospective donors, as well as other senior management staff. 
• This position supports the President in all aspects of board and donor stewardship, and works with the philanthropy staff in the planning and execution of cultivation events and meetings. 
• The Coordinator also schedules joint meetings of the President and senior staff and provides support to them as needed. 
• This position provides support to PFT’s Board of Directors and its committees. At the President’s direction, the Executive Coordinator may assist members of the organization with special projects.

Key Responsibilities

• Support for the President
• Maintains complex master calendar of activities and events for the President.
• Arranges meetings, donor visits, appointments, travel arrangements, logistics coordination and itinerary preparation.
• Ensures that the President is prepared and in possession of materials and information required for meetings, donor visits, conferences and other scheduled events.
• Communicates and coordinates with staff on President’s travel in the field to best use her time. 
• Coordinates scheduling follow-up on President’s visits with donors, prospective donors, and partners as needed in collaboration with Development staff. 
• Responsible for planning key committee and board meetings. Includes: tracking, monitoring and follow up on the progress of projects; tracking meeting participants, action items and strategies that emanate from the President’s office; collection, preparation and distribution of appropriate materials; initiation of subsequent follow up meetings; and communication to key stakeholders.
• Acts as a liaison to all departments, as requested, providing specific support for development activities involving the President. 
• Drafts, writes and edits memos and other correspondence.
• Reviews, answers and routes, as appropriate, all incoming mail (voice, paper and electronic) to the President.
• Coordinates other functions of the President’s Office.Board of Directors Coordination and Support
• Makes all logistical arrangements for meetings of the Board of Directors and handles on-site execution, including the planning and execution of special events and/or dinners.
• Assists the President in preparations for quarterly meetings of the Board of Directors, including creating informational materials for board members, organizing board member orientations, etc.
• Manages the logistical details for special events and programs that occur in conjunction with organizational development, and handles on-site execution.
• Acts as a liaison to the Board of Directors, providing administrative support as necessary.
• Prepares minutes of Board meetings and maintains records of Board actions.General Administration and Interoffice Coordination
• Provides administrative and clerical support, including word processing and data entry, including entry in the eTapestry database.
• Creates and maintains files and other organizational systems.
• Acts as information resource to staff within and outside the organization.
• Performs research and fact gathering and miscellaneous duties as assigned.
• Prioritizes and plans work, consistently meets deadlines and develops realistic action plans that support business goals and objectives.
• Takes initiative to identify problems and issues and seeks solutions proactively.
• Responsible for scheduling monthly Management Team meetings.
• Responsible for scheduling staff meetings every two months.
• Coordinates and schedules meetings for multiple staff.• Works collaboratively with all staff.
• Other Duties as Assigned

Qualifications

• *Bachelor’s degree or equivalent. B.A./S in Natural History, Environmental Studies, Ecology, Biology or a closely related field from an accredited college or university preferred.
• Requires a minimum of five years experience in executive assistance or administrative assistance for a high-level manager or director. 
• 1-2 years of experience in philanthropy, with special events, preferred. 
• Excellent organizational abilities; able to prioritize multiple tasks; strong attention to detail.
• Experience establishing professional relationships with donors, staff and volunteers. Significant experience being an effective collaborator with Sr. Management, Board members and staff required. 
• Experience with development, board relations, and strategic planning in a complex non-profit or public organization strongly preferred.
• Able to handle confidential matters with the highest degree of discretion, professional demeanor, accuracy, attention to detail and tact.
• High degree of initiative, political astuteness, professionalism, discretion and good judgment, as much of the communication is with senior management in other fields and environmental organizations.
• Demonstrated analytical and critical thinking skills. Ability to use good judgment, take initiative and make recommendations in resolving problems and providing guidance to other employees. 
• Ability to work flexibly, creatively and independently on assignments, using high degree of judgment, initiative, and discretion. Detail-oriented, prompt and dependable. 
• Excellent writing and communication skills and a work product that exhibits a high degree of detail and accuracy.
• Demonstrated experience coordinating and/or managing the logistics of events or meetings.
• Experience coordinating work across a distributed organization - with other employees, departments and external organizations.
• Knowledge of Microsoft office suite and latest PC software programs for calendaring, database management and research. Demonstrated experience using fundraising database software like eTapestry a plus. 
• Ability to work flexible hours when needed, work occasional evenings, weekends and travel.

• Yardi (Property Management)

• A/P, A/R, G/L

• cash management - quarterly distribution

As soon as possible. This will be a long term part-time position until we hire someone.   Entry level position  at $15 an hour.  We are open to train someone for the duties below but they need to have a can do attitude and be willing to help out where needed.

Days/Hours: Mon – Thurs 10am - 3pm

Duties:

• Kitchen: Load and unload dishwashers, clean counters, straighten table/chairs, tidy the patio

• Conference Rooms: Tidy table/chairs, clean white boards, tidy credenza with supplies.

• Filing: Help Accounting and Human Resources with filing and other duties as they arise.

• Front Desk Coverage: as needed. Phones, conference call scheduling, cricket courier, FedEx.

1. Experienced in applying for land-use permits; determine what is needed to be in compliance

2. Experienced in reviewing legal  contracts

6-8 weeks; 3-5 days a week,

start mid-January

• DCT
• Background in rack & stack, cabling and dressing rack (detail oriented).
• Familiar to reading documentations (RDD) for rack building. 
• Ability to troubleshoot discrepancies. 
• 2-3 years of experience

• A part-time position (temporary) to assist in bookkeeping, cleaning up and correcting bank reconciliations in QuickBooks, along with small projects as needed.

• We are looking for no more than two days out of the week; for 3-5 hours each visit. 

• The hours are flexible between 9:30am-4:30pm (Mon-Fri). 

• He or she will be working at a home office (with a dog and cat; in case of allergies).

Position  Responsibilities

• Basic Bookkeeping, general journal entries of Accounts Payable & Receivable via QuickBooks Online

• Process and make bank deposits

• Process donor contributions in CiviCRM database system

• Prepare, print, and mail Donor Thank You letters

• Organize and update fiscal and contract files

• Receive and sort daily mail and deliveries

• General clerical and phone assistance

Qualifications

• Excellent oral and written communication skills

• Must have excellent knowledge of QuickBooks, MS Word, & MS Excel 

• Excellent time management skills with the ability to multi-task and prioritize work

• Ability to independently complete important tasks

• Must be able to maintain confidentiality without exception

• We are looking for candidates with excellent computer skills especially Excel. 
• This position supports the HR, Legal and Accounting teams- so filing, answering phones, basic office support.
• HR experience a plus
• Office hours are M-F 8:30 a.m. to 5:30 p.m. 
• Duration: until end of January/early February